SERVICE — 04 / 06 · A SINGLE SOURCE OF TRUTH
Document Control
Structured document management that keeps project records accurate, accessible, and audit-ready for the life of the project — and beyond.
RFIs
RFI and submittal tracking
Logs
Document routing and version control
Files
Organized records and closeout archives
HOW WE WORK
Phase by phase.
Every ProDims engagement is organized around a predictable phase cadence. You always know what deliverable is next, what decision it enables, and who owns it.
SET · Day 0
System Setup
Folder structure, metadata, workflows, and permissions configured to the owner's retention policy.
INT · Daily
Transmittals & RFIs
Controlled intake, logging, routing and closure — with SLA tracking on every item.
SUB · Per spec
Submittals
Log-driven submittal management with cycle-time reporting and expiration alerts.
AUD · Ongoing
Audit Readiness
Version control, change-log integrity, and retention-rule enforcement verifiable at any point.
CLO · Handover
Closeout Archive
Searchable archive of drawings, O&Ms, warranties, training records and as-builts.
DELIVERABLES
What lands in your inbox.
01RFI / submittal / transmittal logs
02Document control plan (DCP)
03Master distribution matrix
04Records retention schedule
05Monthly KPI dashboard (cycle times)
06Final archive handoff (indexed)
TOOLING
What we work in.
e-BuilderPMWebProcoreSharePoint / M365Bluebeam StudioAconex
NEXT STEP
Scope this service for your project.
Send us the documents you have — even a program summary. Our team will review your needs and discuss scope, staffing, timing, and fees.
Email our teamWHERE WE'VE DELIVERED THIS